2025 host Hotels

Overflow Hotel #1: Quality Suites San Luis Obispo (FULLY BOOKED)

1631 Monterey Street, San Luis Obispo, CA, 93401

Point of Contact: Casey Amoelibi

Phone: (805) 541-5001

View website here

Room rate: $159 + tax (approx. $543 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Casey Amoelibi via phone or email (camoelibi@247hotels.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

Overflow Hotel #3:  Hilton Garden Inn Pismo Beach Hotel Near San Luis Obispo (25 Doubles Available)

601 James Way, Pismo Beach, California, 93449

Point of Contact: Jackie Yeager

Phone: 805 773 6020

View website here

Conference Discount Code. Enter the code in the special rates box under 'Group Code', once the conference dates are selected hit 'Done' and then select 'Check Rooms & Rates' and the rates and room types for the conference pop-up. Booking Code: ABC025

Room rate: $139 + tax (approx. $500 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Jackie Yeager via phone or email (Jackie.Yeager2@hilton.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

Host Hotel #2: Towneplace Suites by Marriott: (FULLY BOOKED)

1301 Calle Joaquin, San Luis Obispo, CA 93405

Point of Contact: Christine Nelson, Dual Director of Sales

Phone: 805-783-2707 (Available on Tues/Thurs)

View website here

Room rate: $159 + tax (approx. $543 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Christine Nelson via phone or email (ChristineN@immhotels.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

Overflow Hotel #2: La Quinta Inn & Suites (11 Doubles Available)

1845 Monterey St, San Luis Obispo, CA 93401

Point of Contact: Donna Volkerding, Regional Director of Sales

Phone: 713-306-1829

View website here

Room rate: $169 + tax (approx. $580 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Donna Volkerding via phone or email (donna@myhspro.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

Host Hotel #1: Hampton Inn & Suites: (FULLY BOOKED)

1530 Calle Joaquin, San Luis Obispo, CA 93405

Point of Contact: Christine Nelson, Dual Director of Sales

Phone: 805-594-1445 (Available on M/W/F)

View website here

Room rate: $159 + tax (approx. $543 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Christine Nelson via phone or email (ChristineN@immhotels.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

Host Hotel #3: Embassy Suites by Hilton (FULLY BOOKED)

333 Madonna Rd, San Luis Obispo, CA 93405

Point of Contact: Maureen Luiz

Phone: 805-547-6405 

View website here

Room rate: $149 + tax (approx. $447 total per room)

Purchasing Multiple Rooms?

Please send your list of rooming details to Maureen Luiz (Maureen.Luiz@windsorhospitality.com) via email, and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. Please include your Delegation List in your email. To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After securing your lodging, please submit your delegation list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List. Please follow the template given.

Please secure lodging immediately but no later than Friday, December 6th.

IMPORTANT HOTEL INFORMATION

Hotel Reservations

Hotel reservations must be for January 17-20 (3 nights) with the same number of hotel rooms each night. To secure rooms for your campus, contact your delegation’s designated hotel reservations team and mention “Afrikan Black Coalition Conference Room Block,” sharing the following information:

❏   Name of campus or group

❏   On-site contact person, email, & phone number

❏   Number of rooms (must be the same for each night)

❏   Expected payment method (See “Hotel Accommodation” section)

❏   Credit card or first night room deposit

❏   Estimated arrival time and number of attendees arriving together 

After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. The final day to make reservations is December 6th. The last day to submit hotel payments is December 6th.

NOTE: Once room blocks are filled/the deadline has passed, you may be responsible for securing your own hotel arrangements. PLEASE PLAN ACCORDINGLY.

Hotel Payments

Hotel payments will be paid directly to the hotel and should be submitted with basic rooming list (see “Room Arrangements & Identity” section below for details on what to include on the list) by December 6th. Early payment is strongly suggested. Late payments will result in termination of reservations and thus loss of hotel accommodations.

Acceptable types of payments include credit card via secured service the hotel contracts with, wire/bank transfer if transfer fee is included, or check providing time to clear. We strongly suggest you send checks at least one week prior to payment date, as to ensure payment clears by December 6th.

Room Arrangements & Identity

To aid in the process of acknowledging and accommodating identity and how it impacts one’s comfort in terms of room arrangements, we have compiled a presentation (http://bit.ly/2CeF98r) for each campus delegation team to review and a resource (http://bit.ly/1kkovDo) Although the room preference responses will make placement straightforward, these materials should provide additional context.

Complete a comprehensive delegation list (all fields MUST be completed) no later than November 30th and a basic rooming list (including campus or group name, first and last name of each delegate, and all delegates grouped into each rooms of up to four delegates per room) to the hotel reservations team by December 6th. If additional assistance or time is needed, feel free to contact the ABC Conferencing Committee.

To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After completing the form submit your list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List.

Incidentals

Upon check-in, each campus representative is responsible for putting down a credit card for damage incidentals. If damages are caused by your campus, financially your campus will be responsible for payment. Contractually, we have arranged for the hotel to request payment at the time of purchase from delegates for all other incidentals (i.e., room service, gift shop, in-room entertainment).

Safety & Protection

We are inhabiting spaces that are not our own. We will proudly take up space and enjoy every moment of OUR weekend, but we strongly advise that all delegates also remain vigilant and protect self and belongings. All campuses will be provided a contact sheet upon arrival listing who to contact if any issues may arise.

Transportation Logistics

Hotel Parking: Parking at the host hotels for the entire conference weekend is free of charge.

Hotel Distance from Cal Poly:

• Hampton Inn & Suites - 5.3 miles (9 minutes)

• TownePlace Suites by Marriott - 5.5 miles (10 minutes)

• Embassy Suites By Hilton 3.7 Miles (8 minutes)