2025 host Hotels
Host Hotel #1: Hampton Inn & Suites: (Approx. 30 Doubles Available)
1530 Calle Joaquin, San Luis Obispo, CA 93405
Point of Contact: Christine Nelson, Dual Director of Sales
Phone: 805-594-1445 (Available on M/W/F)
View website here
Room rate: $159 + tax (approx. $543 total per room)
Purchasing Multiple Rooms?
Please send your list of rooming details to Christine Nelson via phone or email (ChristineN@immhotels.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.
Host Hotel #3: Embassy Suites by Hilton (40 Rooms Available)
333 Madonna Rd, San Luis Obispo, CA 93405
Point of Contact: Maureen Luiz
Phone: 805-547-6405
View website here
Room rate: $149 + tax (approx. $447 total per room)
Purchasing Multiple Rooms?
Please send your list of rooming details to Maureen Luiz (Maureen.Luiz@windsorhospitality.com) via email, and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.
Host Hotel #2: Towneplace Suites by Marriott: (40 Doubles Available)
1301 Calle Joaquin, San Luis Obispo, CA 93405
Point of Contact: Christine Nelson, Dual Director of Sales
Phone: 805-783-2707 (Available on Tues/Thurs)
View website here
Room rate: $159 + tax (approx. $543 total per room)
Purchasing Multiple Rooms?
Please send your list of rooming details to Christine Nelson via phone or email (ChristineN@immhotels.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.
host Hotels Accommodations:
Complementary Parking
Complementary Breakfast
Complementary WiFi
Note: Attendees should have breakfast at their hotels before arriving on campus for the official conference programming.
After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. Please include your Delegation List in your email. To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After securing your lodging, please submit your delegation list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List. Please follow the template given.
Please secure lodging immediately but no later than Friday, December 6th.
IMPORTANT HOTEL INFORMATION
Hotel Reservations
Hotel reservations must be for January 17-20 (3 nights) with the same number of hotel rooms each night. To secure rooms for your campus, contact your delegation’s designated hotel reservations team and mention “Afrikan Black Coalition Conference Room Block,” sharing the following information:
❏ Name of campus or group
❏ On-site contact person, email, & phone number
❏ Number of rooms (must be the same for each night)
❏ Expected payment method (See “Hotel Accommodation” section)
❏ Credit card or first night room deposit
❏ Estimated arrival time and number of attendees arriving together
After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. The final day to make reservations is December 6th. The last day to submit hotel payments is December 6th.
NOTE: Once room blocks are filled/the deadline has passed, you may be responsible for securing your own hotel arrangements. PLEASE PLAN ACCORDINGLY.
Hotel Payments
Hotel payments will be paid directly to the hotel and should be submitted with basic rooming list (see “Room Arrangements & Identity” section below for details on what to include on the list) by December 6th. Early payment is strongly suggested. Late payments will result in termination of reservations and thus loss of hotel accommodations.
Acceptable types of payments include credit card via secured service the hotel contracts with, wire/bank transfer if transfer fee is included, or check providing time to clear. We strongly suggest you send checks at least one week prior to payment date, as to ensure payment clears by December 6th.
Room Arrangements & Identity
To aid in the process of acknowledging and accommodating identity and how it impacts one’s comfort in terms of room arrangements, we have compiled a presentation (http://bit.ly/2CeF98r) for each campus delegation team to review and a resource (http://bit.ly/1kkovDo) Although the room preference responses will make placement straightforward, these materials should provide additional context.
Complete a comprehensive delegation list (all fields MUST be completed) no later than November 30th and a basic rooming list (including campus or group name, first and last name of each delegate, and all delegates grouped into each rooms of up to four delegates per room) to the hotel reservations team by December 6th. If additional assistance or time is needed, feel free to contact the ABC Conferencing Committee.
To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After completing the form submit your list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List.
Incidentals
Upon check-in, each campus representative is responsible for putting down a credit card for damage incidentals. If damages are caused by your campus, financially your campus will be responsible for payment. Contractually, we have arranged for the hotel to request payment at the time of purchase from delegates for all other incidentals (i.e., room service, gift shop, in-room entertainment).
Safety & Protection
We are inhabiting spaces that are not our own. We will proudly take up space and enjoy every moment of OUR weekend, but we strongly advise that all delegates also remain vigilant and protect self and belongings. All campuses will be provided a contact sheet upon arrival listing who to contact if any issues may arise.
Transportation Logistics
Hotel Parking: Parking at the host hotels for the entire conference weekend is free of charge.
Hotel Distance from Cal Poly:
Hampton Inn & Suites - 5.3 miles (9 minutes)
TownePlace Suites by Marriott - 5.5 miles (10 minutes)
Embassy Suites By Hilton 3.7 Miles (8 minutes)
