Hotel Accommodations

 

Due to Merced being a smaller city in the central valley, we have decided to split up the school’s delegations amongst 7 hotels to ensure adequate rooming for all conference attendees. Depending on the final count of your school’s delegation, the ABC conferencing team will email your delegation’s assigned hotel and number of rooms to reserve by November 15th. This gives delegation leads enough time to reserve all needed rooms before November 30th. Once your delegation is given its assigned hotel, call your assigned hotel and state you will be reserving your rooms for the Afrikan Black Coalition Conference.

 

Holiday Inn:

151 South Parsons Avenue, Merced, CA 95348

Hotel Contact: Elaine Davis

Phone: (209) 384-3700

Fax: (209) 384-3760

Email: edavis@shivhospitality.com

Room rate: $149 + tax

Quality Inn:
730 Motel Dr.,
Merced, CA 95341

Hotel Contact: Courtney Benson

Phone: (209) 383-0333

Fax: (209) 383-0643

Email: GM.CA334@choicehotels.com

Room rate: $129 + tax/ $109 + tax

Courtyard Marriott:
750 Motel Dr., Merced, CA 95340
Hotel Contact: Patrick O’Connor

Phone: (209) 725-1221

Fax: (209) 725-1222

Email: kainth.management@live.com

Room rate: $109 + 10% tax

Hampton Inn:

225 South Parsons Ave, Merced, CA 95340

Hotel Contact: Alma Tejeda

Phone: (209) 386-1210

Fax: (209) 368-1211

Email: alma.tejeda@hilton.com

Room rate: $99 + tax

Best Western Inn:
1033 Motel Dr., Merced, CA 95340
Hotel Contact: Kayla Summerville

Phone: (209) 723-2163

Fax: (209) 384-7272

Email: kcupit21@gmail.com

Room rate: $139.99+ tax

America’s Best Inn & Suites:
1199 Motel Dr., Merced, CA 95341

Phone: (209) 722-2726

Fax: (209) 722-7083

Email: abimerced@yahoo.com

 

Merced Inn & Suites: 2010 E Childs Ave, Merced, CA 95341

Phone: (209) 723-3121

Room rate: $89 + tax

 

The hotels are on the opposite side of town compared UC Merced’s campus, therefore we strongly encourage all campuses to provide an additional 15-25 minutes for transitions between UC Merced campus, Merced fairgrounds and hotels.

 

Hotel Reservations

Hotel reservations must be for January 18-21 (3 nights) with the same number of hotel rooms each night. To secure rooms for your campus, contact the your delegation’s designated hotel reservations team and mention “Afrikan Black Coalition Conference Room Block,” sharing the following information:

❏   Name of campus or group

❏   On-site contact person, email, & phone number

❏   Number of rooms (must be same for each night)

❏   Expected payment method (See “Hotel Payments” section)

❏   Credit card or first night room deposit

❏   Estimated arrival time and number of attendees arriving together

 

After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to eswift@ucmerced.edu. The final day to make reservations is November 30th. The last day to submit hotel payments is December 7th.

 

Hotel Payments

Hotel payments will be paid directly to the hotel and should be submitted with basic rooming list (see “Room Arrangements & Identity” section below for details on what to include on list) by December 7th. Early payment is strongly suggested. Late payments will result in termination of reservations and thus loss of hotel accommodations.

 

Acceptable types of payments include credit card via secured service the hotel contracts with, wire/bank transfer if transfer fee is included, or check providing time to clear. We strongly suggest you send checks at least one week prior to payment date, as to ensure payment clears by December 7th.

 

Room Arrangements & Identity

To aid in the process of acknowledging and accommodating identity and how it impacts one’s comfort in terms of room arrangements, we have compiled a presentation (http://bit.ly/2CeF98r) for each campus delegation team to review and a resource (http://bit.ly/1kkovDo) Although the room preference responses will make placement straightforward, these materials should provide additional context.

 

Submit comprehensive delegation list (all fields from reg form completed) to ABC Conferencing Committee at eswift@ucmerced.edu by November 15th and a basic rooming list (including campus or group name, first and last name of each delegate, and all delegates grouped into each rooms of up to four delegates per room) to the hotel reservations team by December 30th. If additional assistance is needed, feel free to contact the ABC Conferencing Committee.

 

Incidentals

Upon check-in, each campus representative is responsible for putting down a credit card for damage incidentals. If damages are caused by your campus, financially your campus will be responsible for payment. Contractually, we have arranged for the hotel to request payment at time of purchase from delegates for all other incidentals (i.e., room service, gift shop, in-room entertainment).

 

Porterage Fees

The Courtyard by Marriott charges a porterage fee of $4 per person roundtrip. The erced Inn & Suites also charges porterage fee of $4.95 per person roundtrip. We strongly suggest you slightly stagger arrival to avoid these fees.

 

Safety & Protection

We are inhabiting spaces that are not our own. We will proudly take up space and enjoy every moment of OUR weekend, but we strongly advise that all delegates also remain vigilant and protect self and belongings. All campuses will be provided a contact sheet upon arrival listing who to contact if any issues may arise.