Due to Merced being a smaller city in the central valley, we have decided to split up the school’s delegations amongst 7 hotels to ensure adequate rooming for all conference attendees. Depending on the final count of your school’s delegation, the ABC conferencing team will email your delegation’s assigned hotel and number of rooms to reserve by November 15th. This gives delegation leads enough time to reserve all needed rooms before November 30th. Once your delegation is given its assigned hotel, call your assigned hotel and state you will be reserving your rooms for the Afrikan Black Coalition Conference.
151 South Parsons Avenue, Merced, CA 95348
Hotel Contact: Elaine Davis
Phone: (209) 384-3700
Fax: (209) 384-3760
Room rate: $149 + tax
730 Motel Dr.,
Merced, CA 95341
Hotel Contact: Courtney Benson
Phone: (209) 383-0333
Fax: (209) 383-0643
Room rate: $129 + tax/ $109 + tax
750 Motel Dr., Merced, CA 95340
Hotel Contact: Patrick O’Connor
Phone: (209) 725-1221
Fax: (209) 725-1222
Room rate: $109 + 10% tax
225 South Parsons Ave, Merced, CA 95340
Hotel Contact: Alma Tejeda
Phone: (209) 386-1210
Fax: (209) 368-1211
Room rate: $99 + tax
|Best Western Inn:
1033 Motel Dr., Merced, CA 95340
Hotel Contact: Kayla Summerville
Phone: (209) 723-2163
Fax: (209) 384-7272
Room rate: $139.99+ tax
|America’s Best Inn & Suites:
1199 Motel Dr., Merced, CA 95341
Phone: (209) 722-2726
Fax: (209) 722-7083
|Merced Inn & Suites: 2010 E Childs Ave, Merced, CA 95341
Phone: (209) 723-3121
Room rate: $89 + tax
The hotels are on the opposite side of town compared UC Merced’s campus, therefore we strongly encourage all campuses to provide an additional 15-25 minutes for transitions between UC Merced campus, Merced fairgrounds and hotels.
Hotel reservations must be for January 18-21 (3 nights) with the same number of hotel rooms each night. To secure rooms for your campus, contact the your delegation’s designated hotel reservations team and mention “Afrikan Black Coalition Conference Room Block,” sharing the following information:
❏ Name of campus or group
❏ On-site contact person, email, & phone number
❏ Number of rooms (must be same for each night)
❏ Expected payment method (See “Hotel Payments” section)
❏ Credit card or first night room deposit
❏ Estimated arrival time and number of attendees arriving together
After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to firstname.lastname@example.org. The final day to make reservations is November 30th. The last day to submit hotel payments is December 7th.
Hotel payments will be paid directly to the hotel and should be submitted with basic rooming list (see “Room Arrangements & Identity” section below for details on what to include on list) by December 7th. Early payment is strongly suggested. Late payments will result in termination of reservations and thus loss of hotel accommodations.
Acceptable types of payments include credit card via secured service the hotel contracts with, wire/bank transfer if transfer fee is included, or check providing time to clear. We strongly suggest you send checks at least one week prior to payment date, as to ensure payment clears by December 7th.
Room Arrangements & Identity
To aid in the process of acknowledging and accommodating identity and how it impacts one’s comfort in terms of room arrangements, we have compiled a presentation (http://bit.ly/2CeF98r) for each campus delegation team to review and a resource (http://bit.ly/1kkovDo) Although the room preference responses will make placement straightforward, these materials should provide additional context.
Submit comprehensive delegation list (all fields from reg form completed) to ABC Conferencing Committee at email@example.com by November 15th and a basic rooming list (including campus or group name, first and last name of each delegate, and all delegates grouped into each rooms of up to four delegates per room) to the hotel reservations team by December 30th. If additional assistance is needed, feel free to contact the ABC Conferencing Committee.
Upon check-in, each campus representative is responsible for putting down a credit card for damage incidentals. If damages are caused by your campus, financially your campus will be responsible for payment. Contractually, we have arranged for the hotel to request payment at time of purchase from delegates for all other incidentals (i.e., room service, gift shop, in-room entertainment).
The Courtyard by Marriott charges a porterage fee of $4 per person roundtrip. The erced Inn & Suites also charges porterage fee of $4.95 per person roundtrip. We strongly suggest you slightly stagger arrival to avoid these fees.
Safety & Protection
We are inhabiting spaces that are not our own. We will proudly take up space and enjoy every moment of OUR weekend, but we strongly advise that all delegates also remain vigilant and protect self and belongings. All campuses will be provided a contact sheet upon arrival listing who to contact if any issues may arise.